Planning a successful event starts by picking the right venue. It helps you set the right tone and theme while guaranteeing that every guest will enjoy their time as you wish them to. Just because you like a venue doesn’t make it the right spot. Here are some tips to consider when you’re choosing a venue for any event.
Are you hosting a 20’s-themed cocktail party? Do you want to plan a gift shower for your best friend? Or are you choosing a venue for your modern and minimalist wedding reception? You should do a little research to browse various spots until you find something that suits your event and its theme. Some spots are flexible and you can add decorations and customize the space to suit the theme. But this will take extra money and time, so it’s always a good idea that you choose something that goes with the idea you have in mind.
After preparing a short list of all the suitable venues, it’s time to think about your budget. Choosing a different day can make a lot of difference, so try to be more flexible. It’s not a bad idea to negotiate the price or to try to get some free services for the price you’re paying; you’ll just have to do it smartly. You should also ask if it will be less or more expensive to outsource some services like ordering food, hiring a band or getting your own catering service.
If there’s a tie between two places, then you should choose the one with a more convenient location. You want the best for your guests, so you should choose a space that they won’t struggle to get to. Check public transport and air transport if your guests have to fly. Do they have to spend the night away from home? Will you be able to arrange for accommodation? Your guests would love it if there’s an onsite parking or valet service so they won’t struggle to park their cars.
Pick a venue that suits the number of people you’re inviting. Make sure that there’s some extra space available, in case someone decides to show up in the last minute. Everyone will enjoy their time more when they can move around and sit freely. You should also consider different options concerning the seating arrangement and layout of the venue. A little change can make a big difference in giving your guests room to move and dance whenever they want to.
The quality of food is a crucial factor in determining the success of any event. If you decide to ask the venue to provide the food, try to do some menu tasting so you can get a glimpse of what your guests will try. Ask if they can accommodate some dietary requirements like serving vegan or gluten-free food. If you decide to go with a different caterer, you should choose food that suits the overall theme of your event.
You should check the venue yourself and give yourself time before choosing it. Relax and be ready to enjoy every minute of it.